ERICSOFT Instrukcijos

h1. Group reservation

You can create group reservation by two ways:

1. Using "Planning" window

2. Using "Guest management" window

1. Open window "Planning", press right mouse button and choose "Group" :

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2. Then press left mouse button and set the period of group reservation (you can do it on any room category). 

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3. When you set the period, group reservation window "New reservation" will appear . We recommend to fill all these red areas and this information will be visible on every guest card (every separate reservation on this group reservation). 

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4. Area "Main guest" you have to set the main guest. 

5. Area "Booker" you have to set the client which made the reservation (it can be the company for example. which will pay for this reservation)

6. Area "Routing instruction" you have to set payment rule. "Half credit" directs the amounts of accommodation to the separate bill which company can pay. 

7. Area "Information" you can to write additional information about client.

8. When you fill all this information, press button "Rooms" on the left. Here you can set how many different categories rooms you want (in Ericsoft version 5, you must press 'Block' rooms )

   You must set the Rate and the Reservation type here too. Press "Insert" and reservation will be created. 

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9. Created reservation will appear in group reservations window. You can see that here you made reservation for 3 rooms, 6 people, full amount is 855eur.  You can refill this reservation with another rooms with another room category. If you want to do that, just repeat action number 8.

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10. This how reservation looks when you refill it with different room categories : 

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11.If you want to assigned room automatically, choose "Action" and "Create profile and automatic assignment" 

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12. System automatically creates profiles and assigns rooms after this action.

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13. If you want to assigned rooms by hand choose "Action" and "Create record automatic": 

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14. System automatically creates profiles but not assigns rooms after this action.

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15. You can assign rooms by two types: by opened specific reservation card or by function "Resources assignment". To open specific reservation you can press the arrow here : 

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16. Window "Resources assignment" you can open on main group reservation window  : 

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17. When you will open this "Resource assignment" you will see reservations which has no rooms assigned. On right side you will see functions of room types: 

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18. If you want assign room, choose the reservation and the room and press button "Join". This room number will be assigned for this reservation:

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19. If you want to delete room number which is already assigned to the specific reservation, select the reservation, press "Actions" and use function "Dissociate recourse" : 

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20. When you created profiles and assigned rooms to the reservations, you can fill guest names list. On the group reservation window press button" Guests" and then window "Guests names" will open.

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21. On "Guest names" window you can fill all names and surnames: 

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22. When you finished all actions, you can open "Planning" window and here you will see your Group reservation:

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23. Program lets to modify every specific reservation from group reservation. You have to open group reservation, select reservation, press "Acions" and "Modify": 

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24. After these actions the window will open where you will be able to do some corrections. After it you should press button "Modify" :

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25. We shorten one of the reservations in this case. On the "Planning" window you can see what corrections we have made.: 

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26. We can modify specific reservation from "Planning" window too. We have to press right mouse button on specific reservation, select "Modify" and "Reservation card". Then specific reservation will open and we will be able to modify just this one reservation.:

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