ERICSOFT Instrukcijos

h1. New sell item

To create sell item you need go to Data tables-> Sell items

!picture731-1.png!

Fill all mandatory data

*Description* - name

*Revenue level* - need assign sell item to revenue level in reports. Hot to create revenue level you can find here: [[Create revenue level]]

*VAT*

*Price*

!picture731-2.png!

Add external codes for finance department (if you have export modul):

!picture553-1.png!

Add sell item to products tree: 

Settings“ -> „Screen editor“ -> „Menu layout“

!picture848-1.png!

!picture848-2.png!

*Detailed fields description:*

*[Sales Products Configuration]*

!picture712-1.png!

"I'm not copying" / "I'm copying"

Press to enable or disable the option to copy product settings. In the active condition ("I'm copying") when saving a new product ("Insert" button) the program proposes the settings already applied for all fields. The option is useful for quickly inserting lists of products with similar characteristics, for example all the products of the Restaurant group - Primi subgroup : the operator will have to modify only the content of the fields that vary from product to product (in most of the cases only the description fields, plus any translations and specific notes).

Article

Press to access the Warehouse Items window  , to link a stock item to the sales product.

Note. The button is present only if the Economized warehouse module is active in the user license.

Clear

Press to delete the selected product.

Note. It is possible to delete the product if not used in other management sections (eg if a document is issued), in this case enable the "Obsolete"option.

*insert*

Visible if no product has been recalled, it allows you to enter a new sales product.

*Edit*

Visible if a product is recalled, it allows saving any changes made.

Close

Press to close the window without applying changes to the product tab.

*[MANAGEMENT]* 

!picture712-1.png!

*Code         * 

Defines the identification code of the sales product.

Example. 102 (Coffee), ACQ (Water).

Note. The numeric code will be automatically proposed if the "Propose automatic numeric code" option is enabled in the "Settings" - "Options" - "General parameters" - "Products"menu.

*BarCode* 

It allows you to search for the sales product via bar code.

Press the button and read the barcode via the reader.

Important. To allow the search options the bar code must be previously associated with the product, in this regard consult the following paragraph:BAR CODES.

*Description*

Defines the "title" of the sales product.

Example. Coffee (102), Water (ACQ).

*Product type*

Choose one of the options available from the drop-down menu.

Normal : Identify the sales product you wish to charge, either through reservations or via Touch Screen.

Note. Also used to charge for phone calls through PBX (configurationPBX).

+Breakfast+ : Identify the sales product that you want to use as a breakfast meal calculation.

Lunch : Identify the sales product that you want to use as a lunch meal calculation.

Dinner : Identify the sales product you want to use as a meal calculation based on dinner.

Important. Selecting the options correctly, these products must be connected to the fees, if not set correctly the calculation of meals will not be correct.

+Complex resource+ : Identifies the product used as the main element of the line.

Important. This type of product allows you to choose the type of calculation of the fee, whether per person or resource. (Elements straight)

Note. It will be selectable only for "Daily"resource groups.

+Simple resource+: Identifies the product used for booking treatments.

Note. for the configuration of these products theactivationof the multi-resource moduleis required.

Example. Used for creating treatments such as "Relaxation massage 50 min", "Mud massage", etc.

+Equipment+ : Identifies the product used for booking via product card with limited quantities.

Example. Cradle, side panels, microphone, projector.

+Covered+: Identifies the sales product used to count the tables' attendance.

Service: Identifies the product used for debiting in the account of a service surcharge.

Separate account: Identifies the product used the management of accounts divided into equal amounts.

Note. Only one "separate account" type product can be inserted.

+Advance payment+ : Identifies the product used to issue tax advance documents.

Note. Only one "Advance" product can be inserted.

+Meal coupon+: Identifies the product used as an increase, when the amount of products charged is lower than the value of the meal voucher, and you do not intend to manage the tallon (or residue of the voucher).

Penalty cancellation : Identifies the product used, for the charge of the cancellation penalty of a reservation.

Early departure: Identifies the product used, for the charge of the penalty in case of early departure.

Additional fee: Identifies the product used for debiting on the customer card with additional fees .

More information. Additional taxes.

+Stamp duty+ : Identifies the product used to debit revenue stamps used for documents concerning treatments (eg medical examinations, therapeutic muds, etc.)

Payment Commission : Identifies the product used to take advantage of the additional charge function when paying. 

For more information, see the chapter Additional taxes .

*VAT*

Call up the reference VAT rate using the F4 key .

*Revenue level*

Use the F4 key to recall the compartment to which the product belongs. More information

Example. The Acqua product can be connected to the "Bar - Beverages" level, the Tortellini product can be connected to the "Restaurant - Primi" level

*Print*

Indicate, through the drop-down menu to the side, the type of product display on the account :

As per level : To indicate in the account the description of the level to which the charge belongs;

Separately: To differentiate the individual product from the charges belonging to the same level group;

Calculate tax

Indicate, through the drop-down menu to the side, the type of VAT calculation on the product price:

As per price list: so that the product inherits this configuration from the individual price lists .

Always included: so that the price of the product is always inclusive of taxes.

Always excluded: so that the price of the product does not take into account the tax.

Note. Products such as Service, Down Payment, Meal Voucher, Penalty Cancellation, Early Departure, Complex Resource, Simple Resource and all products that must be used as Accessories or Straight Elements must present the option ALWAYS INCLUDED , as they do not have a price list price to refer to.

*Unit of measure*

Using the F4 key, call up the unit of measurement connected to the sales product.

*Request*

If enabled, the product will be charged when the specified unit has been charged.

*Minimum size*

To facilitate debit transactions, it is possible to define a minimum amount. In this way it is possible to avoid the insertion of the same, in the cases in which the request corresponds to the setting.

Note. Both options are used to charge products that vary in price based on weight (eg. Meat fillet, steak, etc.).

Production centers

Use the F4 key to recall the "zone" / "department" in which you wish to print the command. More information

Example. The Acqua product must be printed in the BAR department, the Tortellini product in the KITCHEN department.

Price

Enter the value that will be saved in the price list set as default in Prices → Price lists.

*Selectable Options*

+Package+

Use the parameter for the composition of a package of products (fixed menu etc.). 

+Management out of stock+

Select to enable the count of available dishes / portions. See the section on Management out of stock .

Important. In case of saved Warehouse management  Indicate the unit of measurement (Tab: Management) and the unloading warehouse (Tab: Options).

+Separate printing+

Select to enable separate printing of the product, the latter will be printed in a separate order.

+Free price+

Select to enable the price request at the time of charge.

+Do not apply discounts+

Select to prevent the application of any discount on the product, regardless of operator permissions.

+Exclude from the account+

Select to exclude the product from printing the account.

+Exclude from the service calculation+

Select to exclude the value of the product from the calculation of the service as a percentage.

+Request control+

Select to enable product price control. Without confirmation from the operator it will not be possible to issue the account.

+Obsolete+

Select to exclude the product from sales lists.

*[OPTIONS]*

!picture712-2.png! 

+Producer+

It is possible to use a personal data sheet to specify the manufacturer; use the search options to recall the previously entered master data. This parameter can be used as a filter in the  printouts  of the price lists section  .

+Line+

Insert the Product lines used by the product line menu  , you can use this indication to specify the "family" of the product: for example the year of production in the case of a wine or spirits, the characteristics of a food product, an aesthetic treatment , etc. This parameter can be used as a filter in the printouts of the price lists section  .

+Download from+

The field can be edited if the Economized warehouse module is active and allows to select one of the set warehouses using the search options. Making this setting determines the discharge of the item or components of the BOM connected to this product from the chosen warehouse. If this option is not used, the article is downloaded according to the settings provided for the workstation in use.

+Multiplier+

Editable indication if the Economized magazine module is active . Indicate the units (or fraction of units) of item to be unloaded from stock.

Example. Assuming that the warehouse item is a75 cl bottle of Barolowith a Bot (bottle) purchaseunit and a Cl (centilitre)sale unit:if the sales product to which I connect this item is aBarolo bottle,that is, the entire bottle is sold, the multiplier must be equal to 75 (centilitres). If the selling product is, instead, aBarolo glass, the multiplier could be equal to 25 (centilitres).

+Location+

Enter the Locations , you can use this indication to specify the location of the product in the store, for example the shelf or display. If you activate the appropriate filter from the product look-up, this parameter is displayed in the search window.

+Modifier band+

This parameter is visible and active in the case in the General parameters menu  General Advanced the Flag management flag is active  . Select from the drop-down menu one of the three options provided to apply the relative settings to the product according to the chosen product modifier in the debit phase. For information on the Modifier bands settings .

+Action+

By setting the option Approach account by using the drop-down menu, it is possible to display in the map a coloration of the resource that indicates the proximity to its release. It is advisable to set this option for all products that tend to be consumed at the end of a meal (coffee, liqueurs, fruit, etc.), the color can be chosen from the General parameters menu  .

+Abatement index+

This index is visible and active in the case in the General parameters menu Advanced Advanced the Flag management flag is active ; while the drop-down menu is active if in the General Parameters item Variations the flag Prices management by position is active . For information on setting up and using the Felling models see the  relevant paragraph .

+Cash department+

The field is active if at least one cash register is active. By entering a value other than 0 it is possible to associate the product to one of the departments created on the recorder itself.

Attention ! The cash department of a product is also defined by the VAT rate associated with the product and the group level to which it belongs. The priority proceeds in this way: Product (1), Rate (2), Level (3).

+External Code+ 

The field is active in the case in which the export of accounting documents to the service server station is enabled. Enter the product identification code used by the external accounting program.

*[TRANSLATION]*

!picture712-3.png!

Use the editable fields to insert the translations in the indicated languages. The translation can be viewed in the printouts that concern the lists, in which there is a drop-down menu to select the chosen language. The translation can also be associated with the issue of documents through a drop-down menu in the Document Types setup window. The translation will also be displayed in the Restaurant Menu printout depending on the language chosen for printing these.

*[BARCODES]*

It is possible to associate to the product one or more barcodes to be used in the debit phase:

Guy

Normal : this is the ordinary bar code used for the unique identification of products intended for consumption.

Weight : the product code is composed of 13 digits divided as follows: prefix 2 - 6 characters that identify the product - 5 digits containing the weight - a check digit.

It is normally the one issued by electronic scales .

For the Weight type only, after entering the bar code it is necessary to activate the 'Request' flag in the Management tab.

Price : the product code is composed of 13 digits divided as follows: prefix 2 - 6 characters that identify the product - 5 digits containing the price - a check digit.

Pharmaceutical : the product code is represented as follows: prefix 0 - 7 characters that identify the product - a control character. The nine digits are then represented in base 32 with six alphanumeric characters.

*insert*

Press to associate the bar code with the product: a new line will appear on the grid.

To acquire the bar code select the line corresponding to the Code field and press the F2 function key (or the space bar) on the computer keyboard: at this point it is possible to read the bar code using the reader; the associated code will be displayed on the grid.

Attention ! The barcode reader in keyboard emulation must be configured, following the instructions from the reader manual, by sending the 'CTRL' command after reading the configured code.

*[IMAGES]*

!picture712-4.png!

It is possible to associate one or more images to the sales product, selecting the suspension points to search the computer resources of the software .

+Description+

Define a description, for identification and internal purposes only, for each image.

+default+

Indicate which image to use as the default for the product.

+Translation+

The language translations prove to be indispensable for the correct use of the multilingual support in case of interfacing the Booking Engine module. The image will be displayed online if the Accessories are used .